Privacy Policy

Your Privacy Matters

At PromptCircle, we believe in transparency and protecting your privacy. This Privacy Policy explains how we collect, use, and protect your information when you use our website and Chrome extension.

🔍 Quick Overview

✅ What We DO Collect

  • • Account information (email, preferences)
  • • Usage analytics (features used)
  • • Technical data (browser, extension version)
  • • Community content (opt-in only)

❌ What We DON'T Collect

  • • Your original chat conversations
  • • Personal data from AI platforms
  • • Sensitive or confidential information
  • • Browsing history outside our service

1. Information We Collect

🌐 Website Data

Account Information

  • • Email address (for account creation and login)
  • • Password (encrypted and hashed)
  • • Account preferences and settings
  • • Subscription and billing information

Usage Data

  • • Pages visited and features used
  • • Time spent on different sections
  • • Search queries and interactions
  • • Error logs and performance data

Community Content

  • • Prompts you choose to share publicly
  • • Ratings and comments on community prompts
  • • Profile information (if you create a public profile)

🔧 Extension Data

Local Storage

  • • Your saved prompts and responses
  • • Extension settings and preferences
  • • Recent optimization history
  • • Authentication tokens (encrypted)

Technical Data

  • • Browser type and version
  • • Extension version and update status
  • • Platform compatibility information
  • • Performance and error metrics

AI Processing

  • • Prompts sent for optimization (temporary)
  • • Optimization results and suggestions
  • • Usage patterns for feature improvement

2. How We Use Your Information

🎯 Primary Purposes

  • • Provide prompt optimization services
  • • Manage your account and subscriptions
  • • Save and organize your prompts
  • • Enable community features (opt-in)

🔧 Service Improvement

  • • Analyze usage patterns
  • • Fix bugs and improve performance
  • • Develop new features
  • • Provide customer support

3. Data Sharing and Third Parties

⚠️ Important: We Do Not Sell Your Data

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

AI Service Providers

  • OpenAI: For prompt optimization (GPT-4, GPT-3.5)
  • Anthropic: For Claude integration and optimization
  • Google: For Gemini integration and services
  • Data shared: Only prompts you choose to optimize

Service Providers

  • Stripe: Payment processing and billing
  • Google Analytics: Website usage analytics (anonymized)
  • Cloudflare: CDN and security services
  • Email providers: Account notifications and support

4. Data Security

🔐 Security Measures

  • • HTTPS encryption for all data transmission
  • • Database encryption at rest
  • • Regular security audits and updates
  • • Access controls and authentication

🛡️ Privacy Protections

  • • Data minimization principles
  • • Regular data retention reviews
  • • Employee privacy training
  • • Incident response procedures

5. Your Privacy Rights

📋 GDPR Rights (EU Users)

  • • Right to access your data
  • • Right to rectification
  • • Right to erasure ("right to be forgotten")
  • • Right to data portability
  • • Right to object to processing

🌴 CCPA Rights (California)

  • • Right to know what data we collect
  • • Right to delete your data
  • • Right to opt-out of data sharing
  • • Right to non-discrimination
  • • Right to designate an agent

How to Exercise Your Rights

Email: hello@promptcircle.ai

Response time: Within 30 days

Verification: We may need to verify your identity

No fee: We don't charge for privacy requests

6. Data Retention

⏰ Retention Periods

Account Data

  • • Active accounts: Until deletion
  • • Inactive accounts: 2 years
  • • Deleted accounts: 30 days

Usage Data

  • • Analytics: 2 years
  • • Error logs: 90 days
  • • AI processing: 24 hours

7. Cookies and Tracking

🍪 Essential Cookies

  • • Authentication
  • • Session management
  • • Security features

📊 Analytics Cookies

  • • Google Analytics
  • • Performance monitoring
  • • Feature usage tracking

🎯 Preference Cookies

  • • Theme preferences
  • • Language settings
  • • Extension settings

Cookie Control: You can manage cookies through your browser settings. Disabling certain cookies may affect service functionality.

8. Children's Privacy

👶 COPPA Compliance

Age Requirement: PromptCircle is not intended for children under 13 years old.

No Collection: We do not knowingly collect personal information from children under 13.

Parental Rights: If you believe we have collected data from a child under 13, please contact us immediately.

Verification: We may require age verification for account creation.

9. International Data Transfers

PromptCircle operates globally and may transfer your data to countries outside your residence. We ensure adequate protection through:

  • • Standard Contractual Clauses (SCCs) for EU data transfers
  • • Adequacy decisions where applicable
  • • Appropriate security measures
  • • Compliance with local data protection laws

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

  • Email notification to your registered email address
  • In-app notification within the Service
  • Posting the updated policy on our website
  • Updating the "Last updated" date at the top of this policy

Continued Use: Your continued use of the Service after changes become effective constitutes acceptance of the updated Privacy Policy.

11. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

Email: hello@promptcircle.ai

Website: promptcircle.ai

Support: Contact Support

Data Protection Officer: hello@promptcircle.ai

📧 Privacy Requests

For data access, deletion, or other privacy requests, please email us with "Privacy Request" in the subject line. We will respond within 30 days.